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How to set up and access Central

This article explains how to get access to Central and which requirements are necessary to be able to use it.

Central is the meeting management tool for Meeting Services Managers, Meeting coordinators, and others who administrate other people's calendars. If you'd like to learn more about what you can do with Central, you can go to this article: What is Central?

Requirements for using Central 

Central is designed as a Microsoft Graph application. The following instructions will help you through the necessary steps to access it, including its requirements and the permissions needed for its best functioning. 

Software Requirements 

Before you begin, it's important to note that Central requires specific requirements for setup: 

  • Rooms and Users on Exchange Online
    Central uses Exchange Online for its room and user management. Please ensure that all the rooms and users you plan to manage through Central are set up on Exchange Online. 
  • EntraID Integrationm and SSO (Login with Microsoft credentials) Central require users to sign in via SSO (single sign-on) using Microsoft accounts through AskCody. Users not synchronized into AskCody via the EntraID sync, cannot log in using SSO. Therefore, running the sync with AskCody is required for the software to function correctly.
    Learn how to set up the Entra ID User sync.
    Enable SSO in your account by following these steps. 

The permissions required

The AskCody Enterprise Application, also known as "GoAskCody" in the Entra ID Portal for customers running our US environment and "AskCody" for the EU, must be granted specific permissions for Central to work optimally.  

Central runs on the same Microsoft Graph integration as the rest of the AskCody Platform. If your Exchange Online integration is set up, the required permissions are already granted. See Permissions used and required connecting AskCody with MS Graph and Entra ID.

Restricting Access to Meeting Data on any Given Location

With Central, by default, users with access can see (and manage, if allowed by their AskCody roles) meetings across all locations in their organization. However, it is possible to restrict the locations seen and managed by users. This feature is especially useful for large organizations with multiple offices or regions, as it ensures that employees only see and manage meetings for the locations they are responsible for. If you'd like to learn how to restrict access, please follow this article.
 
When Central is ready to use, read this article, which will cover everything you need to know to master it.