This article explains the essentials of Workplace Central and how to use it.
Workplace Central is the meeting management tool for Meeting Services Managers, Meeting coordinators, and other centralized persons that administrate other people's calendars. Workplace Central provides an overview of all meetings happening in an organization, related meeting rooms, attached catering and services, notes, attendees, etc., presented in a simple and customizable view. Choose between two types of views: the calendar-like grid view and the list view.
The grit view presents all meetings as a meeting card placed in, as you might know from a calendar. Each meeting card be rescheduled by dragging and dropping the meeting card to another meeting room or timeslot directly from the view. Moving a meeting card will automatically reschedule the meeting in Outlook and all additions added for the meeting, like catering, visitor list, meeting room, etc.
The list view presents all meetings in a list with the same information as the grid view. It is not possible to reschedule meetings in the list view.
All the following examples of use will be shown in the grid view.
If you are looking for how to set up and access Workplace Central, read this article.
The Workplace Central dashboard presents a calendar-like overview of all meeting rooms and meetings based on date and location. The overview consists of "meeting cards" showing the most relevant information like meeting title, meeting host, catering and additional service requests, requests status, and attendees.
Click on a meeting card and even more details on the meeting show. You can get a detailed view of the catering and service items requested for the meeting. It is even possible to click the "Edit" link to go directly to the specific request in the Service Web Portal.
Having all meeting rooms and meetings listed in one view sounds like a good idea, but if you are trying to get a quick overview of all meetings happing in all rooms at the same time, it can easily get overwhelming and cluttered. Customizing your view and only choosing the meeting rooms that are relevant to you allows you to focus on the details of each meeting, making sure nothing falls through the cracks.
Add notes to the meeting directly on the meeting card, so you don't have to search through multiple sticky notes and documents to find specific details.
Note: Buffertime is only visible when using the Bookings Add-in and is not yet available in Workplace Central.
(Video coming soon)