What is Workplace Central? And how to use it

This article explains the essentials of Workplace Central and how to use it.

Workplace Central is the meeting management tool for Meeting Services Managers, Meeting coordinators, and other centralized persons that administrate other people's calendars. Workplace Central provides an overview of all meetings happening in an organization, related meeting rooms, attached catering and services, notes, attendees, etc., presented in a simple and customizable view. Choose between two types of views: the calendar-like grid view and the list view.

The grid view presents all meetings as a meeting card placed in, as you might know from a calendar. Each meeting card be rescheduled by dragging and dropping the meeting card to another meeting room or timeslot directly from the view. Moving a meeting card will automatically reschedule the meeting in Outlook and all additions added for the meeting, like catering, visitor list, meeting room, etc.

The list view presents all meetings in a list with the same information as the grid view. It is not possible to reschedule meetings in the list view.

All the following examples of use will be shown in the grid view.

If you are looking for how to set up and access Workplace Central, read this article.

The overview and "meeting cards"

The Workplace Central dashboard presents a calendar-like overview of all meeting rooms and meetings based on date and location. The overview consists of "meeting cards" showing the most relevant information like meeting title, meeting host, catering and additional service requests, requests status, and attendees.

It is also possible to print from the different views, making it easy to document meeting locations, and get physical access to the day's meetings on a location.

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Click on a meeting card and even more details on the meeting show. You can get a detailed view of the catering and service items requested for the meeting. It is even possible to Edit a service request attached to a meeting by clicking on the "Edit" button in the meeting card.

Customize your meeting overview

Having all meeting rooms and meetings listed in one view sounds like a good idea, but if you are trying to get a quick overview of all meetings happing in all rooms at the same time, it can easily get overwhelming and cluttered. Customizing your view and only choosing the meeting rooms that are relevant to you allows you to focus on the details of each meeting, making sure nothing falls through the cracks.

Add notes to your meetings

Add notes to the meeting directly on the meeting card, so you don't have to search through multiple sticky notes and documents to find specific details.

Reschedule meetings

Reschedule meetings in Workplace Central unrestricted and without any permissions. When you administrate other people's calendars and keep track of catering and additional services requested for the meetings, attendees, meeting rooms booked, etc., you need to have a complete overview and be in total control. Often meetings get rescheduled, or someone needs a room already booked for another meeting. For you to solve these kinds of situations quickly and easily, you need to be able to move meetings unrestricted.

This new feature gives you the power to reschedule all meetings directly in Workplace Central, where you already have your complete overview of all meetings, attendees, catering and additional services, notes, etc.

Because of the seamless integration with Microsoft Exchange, you don't have to reschedule and update the meetings elsewhere. The meetings will instantly update in Outlook, and all the additions, like requested catering, IT equipment, or visitor lists added from the AskCody Add-ins, will automatically follow and update across the entire AskCody Platform. This is what we call " follow the meeting logic".

Note: Buffertime is only visible when using the Bookings Add-in and is not yet available in Workplace Central.

Note: Rescheduling meetings in Workplace Central requires a specific user role, the Central Full Access Rescheduler, and additional permissions to Exchange to access this functionality.

(Video coming soon)