Connect your resource calendars and get started with Meeting Room Management in AskCody
Now you have connected your Exchange with the AskCody Management Platform.
The next step is to add the meeting rooms (the room mailboxes referred to in "Preparing Microsoft Exchange to connect with AskCody"), you wish to use in the AskCody modules, to the AskCody Management Portal. To add the meeting rooms in the AskCody Management Platform, please follow these steps:
- Log in to the AskCody Management Portal with the credentials created when creating your organizational account on http://app.goaskcody.com. Choose US or EU.
- Click the menu tab in the upper left corner.
- Go to the Admin Center.
- In the Admin Center, click Connect and chose Calendars.
- Click Add, choose Microsoft Exchange and fill in the right information about the Exchange room mailbox.
- Click connect when finishing filling out the form. The information will now be validated, and the room mailbox connected to AskCody.
You have now established a connection between the room mailbox in Exchange and AskCody.
Status: represents if the meeting room is active or inactive. We recommend keeping your meeting room active.
Name: is the name of the meeting room. This is the name that will be used across all AskCody modules and features of this specific room. If you use technical names for your meeting rooms or have a special naming convention, we recommend using these as internal names and only use the name of the room that people are used to calling it in your organization.
Location: is the location where the room is located. This is inherited from the locations you created in an earlier step.
Connection: is the connection established to your Microsoft Exchange Server or Microsoft Online Tennant. If you have multiple Exchange tenants connected to AskCody, select the tenant where the room mailbox is created.
Mailbox: is the email address of the room mailbox, e.g. email@example.com.
Buffer time: is an advanced feature for adding buffer time/grace period between meetings. Please read this article before enabling this feature, since this impacts the bookings of the meeting room.
Type: is the type of the room mailbox (resource calendar) you are about to add and connect to AskCody. In this guide we are using meeting rooms as calendar types, therefore the meeting room you are adding should be room. A resource calendar can also be a desk, a person or specific bookable equipment.
Workplace Insights: is our analytics tool, that collects data about how your meeting rooms are used and utilized.
We recommend to always enable Workplace Insights on your rooms, even though you are not planning on using the data right away. Enabling Insights when adding the rooms will ensure that you have collected data points from day one if you, later on, choose to use Workplace Insights.
When finishing adding a meeting room, you can add as many as needed as long as all rooms are added as room mailboxes in Microsoft Exchange. If you need more information about how to add room mailboxes in Microsoft Exchange, click here.
AskCody supports import of multiple room mailboxes and room calendars. This feature is recommended to be used for larger rollouts and implementations.