How to show meeting subject and description

In Exchange Online, in some cases the meeting room calendars display the name of the organizer instead of the meeting subject in resource calendars. Learn how to optimize this behavior.

The subject of events scheduled in meeting room calendars in Exchange and Office 365 will by default show the name of the organizer instead of the actual subject. This can be fixed by running the O365 room resource script below or through a bit of administrative configuration via Windows PowerShell.

This fix will allow Today+ and ActivityView to display the correct subject and description for Office 365 meeting room resources and it applies to other versions of Exchange as well.

Please make sure to install the Microsoft Online Services Sign-In Assistant

From here, there are two possible ways to proceed:

• Option 1: Use Azure Cloud Shell in-browser (may require a small upgrade on your O365 account) 
• Option 2: Install the Azure Active Directory Module for Windows PowerShell

Option 1

1. Download the O365 room resource script by clicking here: office_365_room_update.zip (2 KB)
2. Unzip the file and run “update_o365_room.bat”. When asked to run as administrator, select “Yes”. When prompted, enter your Office365 credentials
3. The script will then run automatically, and your meetings will now use the subject.

Option 2

Administrative configuration via Windows PowerShell

Run the Azure Active Directory Module for Windows PowerShell as administrator and enter the following command: 

$Credential = Get-Credential 

The Microsoft Azure sign in window will appear asking for your sign in information. Enter your sign in credentials.

Run the following command in order to connect to an Office365 session:

$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $Credential -Authentication Basic -AllowRedirection

Then run:

Import-PSSession $Session

Lastly, run: 

Get-Mailbox -RecipientTypeDetails RoomMailbox | Set-CalendarProcessing -AddOrganizerToSubject $false -DeleteSubject $false -DeleteComments $false -RemovePrivateProperty $false

Followed by: 

Remove-PSSession $Session

Now AskCody will retrieve subject and description for every event in a room resource. However, private events and meetings will not show the subject or description, but simply display Occupied as the subject.