In some cases, your organization may wish to stop using a meeting room for a determined period of time, learn how to hide it in the AskCody add-in for room booking.
When planning to stop using a meeting room in your organization for a determined period of time, it is important to prevent its use to avoid any inconsistencies and misunderstandings in bookings. In order to prevent the calendar from appearing in the AskCody add-in for Room Booking in Outlook, please follow these steps:
- Log into the AskCody Management Portal
- In there please navigate to the Resources section by clicking on the top left corner, then on Resources:
- Here, please find the meeting room you want to hide from the add-in and click on the blue edit button at its right. For this example, we will choose “Meeting room 1”
- You will see in the first option a switch to change the status of the meeting room. By clicking it, and making it Inactive, you will make sure that the resource does not appear in the add-in.
Then, please make sure to click on the green Update button at the bottom of the screen to save the changes. After doing this, the calendar will not be visible in the AskCody add-in for meeting room booking, which will prevent users from booking this meeting room during the desired off-period.
Please keep in mind that hiding the calendar from the AskCody add-in for Meeting Room Booking does not change any setting in the actual Exchange Calendar. If you would like to delete the calendar completely, it is necessary to do it directly from the Microsoft Exchange Admin Center.